Clarify example5/2/2023 We are enclosing the monthly statement for payments due from you.ģ. The new board revised the policy following the resignation of the chairman.Ģ. The policy was revised consequent to the resignation of the chairman and the reconstitution of the board. It also means sentences and paragraphs of optimum length, having unity, coherence and emphasis.Įxamine the following illustrations where the second sentence in each pair has greater clarity than the first one.ġ. In short, clear writing means use of familiar words or expressions, and avoidance of jargons and unknown acronyms. Sentences should emphasise the main idea. Sentences should never be packed with ideas agreeing or contradicting each other. Every sentence or even paragraph should carry only one central idea. Each sentence must be coherent and the words should be arranged in the correct order. Long run on sentences do not reveal learning but only cause confusion. Clear writing avoids abbreviations and acronyms that are adhoc creations of individuals or even groups.Ĭlarity is also achieved by the use of short sentences. Such adhoc abbreviations or acronyms confuse the reader. In recent times, the use of the computers has led to the coinage of several abbreviations which do not mean anything to many people. Will you be good enough to meet the manager. He corresponds with his brother regularlyĤ. Look at the following pairs of sentences :Ģ. Instead you can simply say we studied / examined the document. People quite often say “we perused” the document. There is no need to use high sounding words like “honorarium” or “remuneration” for pay or wages. Say 17th of April instead of 17th instant. Do not use ‘instant’ for this month or Ultimo/ proximo etc for the previous and the next. Business communication, unfortunately in the previous age tended to be so pretentious that it has been labelled ‘Commercialese’ (Business Jargon). Unfamiliar words and words not in vogue sound pretentious, though high sounding. Though in other context people say “familiarity breeds contempt” in the context of communication, a familiar word conveys the meaning more effectively. You should choose words and expressions that are known to the reader. Then, you have to begin by clearing your thoughts and deliberately making a choice of the words and expressions that you are going to use. Unless your thoughts and ideas are clear, your writing tends to be muddled (Untidy). A clear mind is reflected in writings that have clarity.
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